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UC Issues Update Newsletter 

Winter 2019

Volume 21 | Number 4

In This Issue...

An Innovative Alternative to Employee Layoffs - PA Shared-Work Program

Pennsylvania's Shared Work Program

Pennsylvania’s Shared-Work program is a great tool that allows an employer to temporarily reduce the work hours of a group of employees and divide the available hours equally rather than laying off any employees. Employees covered by a Shared-Work plan receive a percentage of their unemployment compensation (UC) weekly benefit amount (WBA) while they work the reduced schedule, if they are otherwise eligible for UC.

Shared-Work plans empower employers to retain a trained and qualified workforce during periods of slowdown, and quickly ramp up operations without the expense of recruiting, hiring, and training new employees.

As of fall 2018, more than 200 Shared-Work plans have been successfully put into action across the Commonwealth. With changing dynamics in the modern-day work place, Pennsylvania’s Shared-Work program may help your business in its continued success.

Amy Purcell, President
Robert E Reedy & Sons Inc

Who is included in the Shared-Work plan?

As the employer, you select which employees will be included in the Shared-Work plan. A plan must apply to one “affected unit,” which is defined as a department, shift, or other organizational unit. Employers may have more than one plan if there is more than one affected unit. For example, all employees working the night shift may be one unit. All employees in the affected unit must participate; however, an employee who has been employed in the affected unit for less than three months, or an employee who would work 40 or more hours a week under the plan may not participate. There must be at least two participating employees not including corporate officers.

How much will the employees’ hours be reduced under the Shared-Work program?

Once you have identified the affected unit(s), you must select the percentage by which the employees’ hours are reduced, referred to as the “reduction percentage.” The employer determines the reduction percentage based on business needs, but it must be at least 20 percent and cannot exceed 40 percent of the employees’ normal weekly hours. The reduction percentage must be the same for all employees participating in the Shared-Work plan. For example, if an employee normally works 40 hours per week, and the reduction percentage is 20 percent, then the employee’s hours are reduced by 20 percent, and he or she would work 80 percent of 40 hours, or 32 hours per week. If an employee in the same unit works 30 hours per week, then he or she would work 80 percent of 30 hours, or 24 hours per week.

How are UC benefits determined under the plan?

For each week in the plan, an employee receives a percentage of his or her UC WBA equal to the reduction percentage. For example, if the employee’s WBA is $400 and the employee’s hours are reduced by 20 percent under the plan, the employee would receive 20 percent of $400 (or $80) in Shared-Work UC benefits.

What qualifications are required for participation?

As an employer, you are eligible to participate in Pennsylvania’s Shared-Work program if you have filed all UC tax reports and paid all amounts due under PA UC Law, have a positive reserve account balance (for contributory employers) and have paid wages for the last 12 consecutive quarters.

For more information and to view FAQs, forms, and the brochure,
please visit www.uc.pa.gov/sharedwork.

Important Tax Facts for 2019

The Office of Unemployment Compensation (UC) Tax Services mailed the Pennsylvania Contribution Rate Notice for calendar year 2019, Form UC-657, on Dec. 31, 2018. Employers who received their 2019 UC Contribution Rate Notice with this mailing date will have the following important tax deadlines:

  • Jan. 30, 2019, was the last day to file a timely Voluntary Contribution to lower the 2019 contribution rate. (A Voluntary Contribution must be filed within 30 days from the mailing date of the UC Contribution Rate Notice or no later than April 30, 2019, whichever is earlier.)

  • April 1, 2019, is the last day to file a timely rate appeal to the contribution rate reflected on the UC Contribution Rate Notice. (A timely rate appeal must be filed within 90 days of the mailing date of the UC Contribution Rate Notice.) Please note that the surcharge adjustment, additional contributions and interest factor are not appealable items.

  • April 30, 2019, is the last day to file a timely election for a Debit Reserve Account Balance Adjustment.

Employers who received a 2019 UC Contribution Rate Notice with a mailing date other than Dec. 31, 2018, will need to adjust these deadlines according to the instructions on the reverse side of the form.

Taxable Wage Base and State Adjustment Factor

The 2019 taxable wage base for employer contributions is $10,000, and the maximum state adjustment factor is 0.75%.

The following solvency measures will be in effect for calendar year 2019:

Employer Taxes

A 5.4 percent (.054) surcharge on employer contributions. The surcharge adjustment is computed by multiplying your basic rate by the 5.4 percent surcharge. The surcharge adjustment does not apply to reimbursable employers.

A 0.50 percent (.0050) additional employer contribution. The additional contribution is added to your tax rate as adjusted by the surcharge. The additional contribution is not applicable to non-delinquent newly liable and reimbursable employers.

A 1.1 percent (.011) interest factor, unchanged from 2018. Under Section 301.6(c) of the PA UC Law, the interest factor is used to fund the payment of bond obligations. It may also be used to fund payment of interest on federal loans, although Pennsylvania does not currently have a federal loan balance. The interest factor is not applicable to non-delinquent newly liable employers. Also, it is neither credited to the employer’s reserve account nor considered for federal certifications.

Employer Taxes Example:

Basic Rate Surcharge Additional
Contributions
Interest
Factor
2019 Total
Contribution Rate
.0215 + (.0215 x .054 = .001161) + .0050 + .011 = 0.038661

Employee Contributions

A 0.06 percent (.0006) tax on employee wages, or 60 cents on each $1,000 paid. Employee withholding contributions are submitted with each quarterly report. Employee withholding applies to the total wages paid in 2019. It is not limited to the $10,000 taxable wage base for employer contributions. Failure to withhold or remit this employee tax could result in interest charges and may affect your contribution rate for subsequent years.

Benefit Reduction

A 2.4 percent (.024) benefit reduction. With few exceptions, the weekly UC benefit amount for all claimants will be reduced by 2.4 percent.

Information on penalties and interest for unpaid UC taxes is available online at www.uc.pa.gov. To access this information, select “Employer UC Services/UC Tax,” then “Filing Information,” and then select “Calculating Contributions, Penalties & Interest.”

If you have any questions concerning this information, please contact the Employer Contact Center at 866-403-6163 Monday through Friday from 8 a.m. until 4:30 p.m.

HIRE Vets Medallion Program

Why HIRE Vets?

HONOR. The Honoring Investments in Recruiting and Employing American Military Veterans Act of 2017 (HIRE Vets Act) creates a voluntary program for recognizing efforts by employers to recruit, employ, and retain veterans through a HIRE Vets Medallion Award.

INVEST. The Medallion Program highlights investments in Veteran Organization or Resource Groups, HR Veterans’ Initiatives, and Leadership, Pay Differential or Tuition Assistance Programs that assist in developing veteran employment efforts.

RECRUIT. Employers recognize the benefits of recruiting veterans and want to attract more in the future. Recipients have the opportunity to utilize the Medallion in the marketing of their firm when hiring, as well as to attract additional business.

EMPLOY. Veterans bring experience, adaptability, and focus. Employers applying for a HIRE Vets Medallion are reaping a competitive advantage and this award allows them to maximize the return on their investment in the veteran programs they offer.

Learn more at HIREVets.gov

We're proud to honor the employers who hire our nation's heroes
Honor Invest Recruit Employ

Employers’ Vital Role in Improving UC Payment Integrity

Employers’ Timely Notification of Refusal of Suitable Work

Section 402(a) of Pennsylvania Unemployment Compensation (UC) Law provides, in part, that a claimant shall be ineligible for compensation for any week in which his or her unemployment is due to failure, without good cause, to accept suitable work; provided that the employer who offers the work notifies the Department of the refusal within seven days from when the offer is made.

To assist employers in reporting a claimant’s refusal of suitable work, the Department created form UC-1921W, “Employer Questionnaire – Refusal of Suitable Work,” which is available on the Employers UC Services website. Important information provided by an employer on this form will assist the Service Centers in determining a claimant’s ongoing eligibility in a timely manner.

If the employer makes a bona fide offer, the Department must then determine whether the work was “suitable” as defined by Section 4(t) of the UC Law. If the Department determines the work is suitable, the claimant must show that he/she had good cause to refuse offer of suitable work to be eligible for UC benefits.

Sections 402(a), 4(t), and UC Regulation 65.22 apply to a claimant who is already unemployed at the time of his/her refusal of suitable work, including a claimant on an indefinite layoff. However, if a claimant refuses work from an employer for which he/she has a current working relationship, then the Department will review whether the claimant voluntary quit his/her employment under Section 402(b) under the UC Law.

Easy as 1-2-3

So, if you have offered a job to a claimant who is receiving UC benefits, and he or she refused the offer, the Department wants to know more about it! Be an active partner in helping us improve UC payment integrity by following these 3 easy steps:

  1. Notify the department within seven days of the offer;
  2. Complete the form 1921W; and
  3. Fax the completed form to 717-772-0378.

The Pennsylvania New Hire Reporting Program

The Pennsylvania New Hire Reporting Program requires all employers to report basic information about all newly hired and re-hired employees in accordance with state and federal law. Administered by the Center for Workforce Information and Analysis (CWIA) within L&I, the Pennsylvania New Hire Reporting Program aids in the collection of child support from non-custodial parents.

Information provided by employers is matched against files containing the names of non-custodial parents who owe child support. When a match occurs, a notice is immediately sent notifying the employer to withhold child support, thus expediting child support payments. For calendar year 2018, more than $21.9 million in child support monies were collected due to the new hire cross match. Since 1998, child support collections activity within Pennsylvania (from wage garnishments issued to obligors) totaled $634.0 million through December 2018, an average of $31.7 million per year.

Data collected from the Pennsylvania New Hire Reporting Program is also used to detect fraud in the UC and Workers’ Compensation programs. Since 1998, this matching process has identified more than 94,500 UC fraud overpayments, resulting in the recovery of $42.7 million.

CWIA continues to increase public awareness of the New Hire Program (and increase employer compliance with reporting laws) by conducting outreach meetings with employers at local CareerLink® offices, partnering with the Department of Human Services at the local level through the Office of Child Support Enforcement, and educating and informing both the public and employers about the importance of reporting new hires.

To learn more about the Pennsylvania New Hire Reporting Program and reporting process, please visit www.cwds.pa.gov, and click in the “Report New Hires” section to proceed to the Program homepage.


UC Issues Update is published by the Pennsylvania Department of Labor & Industry on a quarterly basis. Questions, comments and feedback can be sent via email to uc-news@pa.gov. General UC Tax information is available by calling 717-787-7679 or outside the Harrisburg area, toll free 866-403-6163 from 8:00 AM to 4:00 PM If you have questions regarding UC benefit charges to your account, please call 717-787- 4677 from 8:00 AM to 4:30 PM. If you suspect fraud, report it online at www.uc.pa.gov under "Report Fraud," or contact 800-692-7469.

Auxiliary aids and services are available upon request to individuals with disabilities. Equal Opportunity Employer/Program